Overview
As part of Belgium's digital transformation, electronic invoicing (e-invoicing) is becoming mandatory for businesses operating in Belgium. To comply with these regulations and seamlessly exchange electronic invoices with your suppliers, customers, and public administrations, your company needs to be registered on the Peppol network.
Why Do You Need Peppol Registration in Spendesk?
Registering on the Peppol network through Spendesk allows you to:
Comply with Belgian e-invoicing regulations for B2B and B2G transactions
Receive electronic invoices directly in Spendesk from suppliers and partners on the Peppol network
Streamline your invoice processing with automated, standardized electronic document exchange
Ensure secure and reliable invoice delivery across borders within Europe
When Should You Register?
You should register on the Peppol network through Spendesk:
Before the mandatory deadline set by Belgian authorities for your business category
When you start receiving e-invoices from suppliers who use the Peppol network
When transitioning from another Peppol Access Point provider to Spendesk
🚀 Coming Soon: Beta Program
We're excited to announce that Spendesk will soon be opening a beta program for Peppol network registration. This feature will enable you to manage your e-invoicing compliance directly within Spendesk. Stay tuned for more information about how to join the beta!
I'm Already Registered on the Peppol Network Through Another Provider: How Do I Switch to Spendesk?
Understanding Access Points
You cannot use two Access Points simultaneously - each Participant Identifier must be linked to only one Access Point at a time.
Note: Your Access Point for receiving Peppol invoices (Reception APP) can be different from your Access Point for sending invoices (Emission APP).
Steps to Switch to Spendesk
1. Deregister from Your Current Access Point
Contact the provider currently managing your Peppol registration
Request the deactivation or removal of your registration
This step is essential to free up your Participant Identifier and make it available for registration with Spendesk
2. Register Spendesk as Your New Access Point
Once your previous registration is deactivated, you can proceed with registering Spendesk as your Peppol Access Point through your Spendesk account.
How to Register on the Peppol Network with Spendesk
What is Peppol?
Peppol (Pan-European Public Procurement On-Line) is a standardized network for the secure exchange of electronic documents, such as invoices, between businesses and public administrations in Europe. It simplifies and standardizes the e-invoicing process, facilitating B2B (Business to Business) and B2G (Business to Government) exchanges, particularly for cross-border transactions.
Registration Process
Registration is completed through Spendesk, your accredited Peppol service provider.
Required Information:
Company Name
VAT Number
Street Name and Number (Address)
Postal Code
City
Country
Required Documents:
💡 This step is not always mandatory, you’ve probably provide this information to Spendesk for the KYC.
You will need to scan and upload one of the following identification documents:
ID card
Passport
Resident card
Driver's license
Activation
Once your registration is complete and verified, your Peppol Participant ID will be created and activated (e.g., BE1017430624). You'll then be able to receive electronic invoices through the Peppol network via Spendesk.
Peppol Registration: Common Errors and Troubleshooting
Common Registration Errors
Pending Status
If your Peppol registration shows a "Pending" status, this typically means:
You haven't completed the KYC (Know Your Customer) process yet - Ensure you've submitted all required identification documents
You are already registered on Peppol via another Access Point - You must deregister from your current provider before registering with Spendesk
"Data Does Not Match" Error
This error occurs when the information you've entered doesn't match the official data registered with the KBO (Crossroads Bank for Enterprises).
Solution: Verify that all business details (company name, VAT number, address) exactly match your KBO registration.
How to Check Your Peppol Registration Status
You can verify your Peppol registration using these tools:
Peppol Directory Search
Use the Peppol Directory to:
Find business information
Verify your Participant ID
Peppol Practical (Peppol Lookup)
Use Peppol Practical to:
Find your Participant ID
Check which Access Point is currently linked to your registration
Quick Tips for a Smooth Peppol Registration
✓ Double-Check Your Business Details
Ensure the information you've entered in Spendesk (and in the Peppol registration form) exactly matches the official records in the KBO. Even small discrepancies can cause registration errors.
✓ Keep Track of Existing Registrations
If you've registered with a third-party provider, ensure you deregister with them first before registering on Peppol with Spendesk
Check with your accountant - they may have already registered your business on Peppol through their accounting software
Remember: You can only have one active Access Point per Participant Identifier
✓ Complete the KYC Process
Have your identification documents ready (ID card, passport, resident card, or driver's license) to avoid delays in the verification process.
Still Having Issues?
If you continue to experience problems with your Peppol registration, please contact Spendesk support with details about the error you're encountering.
Need Help?
If you have questions about your Peppol registration or encounter any issues during the process, please contact your Spendesk Customer Success Manager.