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Belgium E-Invoicing: Peppol Network Registration

Everything you need to know to comply with Belgium e-invoicing law thanks to Spendesk

Belgium E-Invoicing: Peppol Network Registration

Belgian businesses must register a Peppol Access Point to legally receive electronic invoices. Spendesk is an accredited Peppol Access Point, so you can receive compliant e-invoices directly in your Spendesk inbox without a separate tool.

For: Account Owners and Admins of Belgian companies with the Accounts Payable module.

Table of Contents

  • Before you start

  • What is Peppol?

  • Register Spendesk as your Peppol Access Point

  • Switch to Spendesk from another Access Point

  • Check your registration status

  • Troubleshooting

Before you start

Requirement

Detail

Role

Account Owner or Admin must request registration and provide company details

Plan

Available to Belgian companies with the Accounts Payable module

Registration method

Not self-serve — Spendesk's Customer Success team completes registration on your behalf

Documents needed

ID card, passport, resident card, or driver's licence for KYC (know your customer) verification

Existing Peppol registration

If you're registered with another provider, you must deregister first (see Switch to Spendesk)

👥 Roles: Only Account Owners and Admins can request Peppol registration and provide the business contact details.

What is Peppol?

Peppol (Pan-European Public Procurement On-Line) is a standardized network for exchanging electronic documents, such as invoices, between businesses and public administrations across Europe. It supports B2B (business-to-business) and B2G (business-to-government) transactions, including cross-border exchanges.

Since January 1, 2026, Belgium requires most Belgian businesses to be registered on the Peppol network to receive e-invoices. Spendesk supports the UBL, Factur-X, CII, and Peppol BIS Billing 3.0 formats used for compliant e-invoices.

Register Spendesk as your Peppol Access Point

  1. Contact your Customer Success Manager (CSM) or Spendesk support to request Peppol registration.

  2. Provide your company information: BCE Number (Crossroads Bank for Enterprises, 10 digits), Belgian VAT number (BE + 10 digits), registered office address (street, postal code, city), and legal company name as registered with the BCE.

  3. Provide your business contact details: full name of your Finance or Accounting Manager, business email address, phone number, and preferred language (French, Dutch, or English).

  4. Confirm your reception preferences: invoices only, or invoices plus credit notes.

  5. Complete the KYC verification process if requested, using your ID card, passport, resident card, or driver's licence.

  6. Wait for Spendesk to create your Peppol Participant ID and activate your registration.

Once activated, your Peppol Participant ID typically follows the format BE + your Belgian enterprise number (for example, BE1017430624). You can then receive electronic invoices through the Peppol network directly in your Spendesk Shared inbox.

💡 Tip: Double-check that the information you provide exactly matches your official BCE records. Even small discrepancies can cause registration errors.

Switch to Spendesk from another Access Point

You cannot use two Access Points at the same time. Each Participant Identifier (your BCE/VAT number) can only be linked to one Access Point.

Note: Your Access Point for receiving invoices (Reception APP) can differ from your Access Point for sending invoices (Emission APP).

  1. Contact your current Peppol provider and request deregistration of your BCE/VAT number.

  2. Wait for confirmation that your number is no longer registered with your previous provider.

  3. Verify that your number no longer appears in your previous provider's system.

  4. Contact Spendesk support once your number is confirmed available.

  5. Spendesk registers your BCE/VAT number on its Peppol Access Point. Configuration typically takes 24–48 business hours.

⚠️ Warning: During the migration period, between deregistration and re-registration, you cannot receive Peppol invoices. Plan this transition with your suppliers if needed.

Check your registration status

Use these tools to verify your Peppol registration:

  • Peppol Directory: search the Peppol Directory to find your business and verify your Participant ID.

  • Peppol Practical (Peppol Lookup): use Peppol Practical to find your Participant ID and check which Access Point is currently linked to your registration.

Troubleshooting

Symptom: You don't receive expected e-invoices in your Spendesk inbox.
​Cause: Your supplier isn't yet registered on the Peppol network, or is still sending PDF invoices by email.
​Resolution: Ask your supplier to confirm their Peppol registration status. Until they migrate, you can continue receiving and submitting PDF invoices manually — this method isn't Peppol-compliant but remains available during the transition.

Symptom: E-invoices received via Peppol don't sync automatically with Falco accounting software.
​Cause: Falco isn't currently part of Spendesk's accounting integration catalogue.
​Resolution: Export the e-invoice data manually from Spendesk for import into Falco. Contact your CSM to flag this need for future roadmap consideration.

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