You are now ready to prepare your payables on Spendesk and export them to Exact Online.
Bookkeep your payables
You can bookkeep your expenses using all of your familiar Exact Online accounts and values. Once you are ready to export your expenses to Exact Online navigate to Bookkeep > Export and select the desired period to export.
Push your payables to Exact Online
You will see a preview of the payables ready to be exported. Click Push to Exact Online to export them in bulk. You can also export a single payable.
Known limitations:
The integration does not support purchase orders;
The integration does not support FX gain/loss accounts;
The integration does not support export in foreign currency.
Payables will be exported as purchase entries (Bills) to the purchase journals you previously configured.
Payments will be exported as Bank journal entries in the bank journal you previously configured.
Expense claims are exported as Purchase Invoices (where vendor is the employee) in the journal selected for Expense Claims payables. Reimbursements of expense claims are exported as payment entries in the bank journal and applied to open invoices.
Invoices and Credit notes are exported as Purchase Invoices in the journal selected for Invoice payables. Invoice payments made from Spendesk are exported as payment entries in the bank journal and applied to open invoices.
Card purchases and Card refunds are exported as Purchase Invoices in the journal selected for Card purchases. Corresponding card payments are exported as payment entries in the bank journal and applied to open invoices.
FX, ATM & Bank fees are exported as entries in the selected Bank journal using the "Bank charges" account you configured earlier on.
Wallet loads (wire transfers to top-up your Spendesk wallet) are exported as entries in the selected Bank journal.
Important notes:
Spendesk exports recognized expenses - expenses that passed all configured approval flows and were prepared by finance. We do not create any accounting entries for expenses that are still under review.
All payables and payments are exported to Exact Online in wallet currency by default (using Spendesk's conversion rate).