You are now ready to prepare your expenses and payments in Spendesk and export them to DATEV Rechnungswesen.
Bookkeep your payables
You can bookkeep your expenses using all of your familiar DATEV Rechnungswesen accounts and values. Once you are ready to export, navigate to Bookkeep > Export and select the desired period to export.
Important notes:
Spendesk exports recognised expenses — expenses that have passed all configured approval flows and have been prepared by finance. Expenses still under review are not exported.
The documentary evidence for one payable (receipts, invoices, screenshots) are merged into a single PDF. If you have enabled DATEV Unternehmen Online (DUO) for attachments, this PDF is sent to DUO and automatically linked to the Buchungsstapel entry.
Payables can be exported in their original currency if multi-currency is enabled on your account. Please ask your Spendesk representative to enable this.
Push your payables to DATEV Rechnungswesen
You will see a preview of the payables ready to be exported. Click Push to DATEV Kanzlei Rechnungswesen to export them in bulk. You can also export a single payable.
All payables are exported as Buchungsstapel entries in DATEV Rechnungswesen. Your accountant reviews and posts them to the general ledger.
Card purchases are exported as Buchungsstapel entries in the configured posting journal. The corresponding card payments are exported as entries in the payment journal.
Card refunds are exported as Buchungsstapel entries (credit). Corresponding payments are exported in the payment journal.
Expense claims are exported as Buchungsstapel entries (where the vendor is the employee). Reimbursements are exported as entries in the payment journal.
Invoices are exported as Buchungsstapel entries. Invoice payments made from Spendesk are exported as entries in the payment journal.
Credit notes are exported as Buchungsstapel entries (credit). Corresponding payments are exported in the payment journal.
Wallet loads (wire transfers to top up your Spendesk wallet) are exported as Buchungsstapel entries in the payment journal.
Bank fees, FX fees and late returns are exported as Buchungsstapel entries in the payment journal using the configured charges account.
Matching is handled automatically: card payments are matched to their corresponding purchases and refunds, supplier payments are matched to invoices, credit notes are matched to supplier invoices, and reimbursements are matched to expense claims.
You should now be all set to use this integration with DATEV Rechnungswesen and export your payables every month or when needed.