Spendesk is a certified Approved Platform for reception (PA-R) and handles the receipt of structured e-invoices on your behalf, in compliance with French tax authority requirements.
With Spendesk, invoice compliance is integrated directly into your existing AP, card, and expense workflows — at no additional cost.
Spendesk's approach beyond compliance credentials
Spendesk is one of the first spend management platforms to achieve PA certification in France:
Credential | Detail |
PA registration | Registered with the DGFIP — view the official registry |
Registration date | 15 January 2026 |
Technical infrastructure | Built on Générix, a leading EDI provider, fully certified by the DGFIP. Spendesk holds its own PA certification. |
FNFE membership | Active member of the Forum National de la Facturation Électronique, where public and private stakeholders co-define the reform's implementation |
Supported formats | All three mandated formats: Factur-X, UBL 2.1, CII D22B |
Interoperability | Connected to the PPF and interoperable with all other certified PAs |
💡 Spendesk's approach goes beyond compliance: PA certification is integrated into the full Procure-to-Pay workflow (purchase requests → purchase orders → invoices → payment → bookkeeping).
Which e-invoices Spendesk handles
Spendesk handles all invoice lifecycle status on behalf of the buyer, from within the existing Spendesk approval workflows. This covers three types of e-invoices:
From the AP module: supplier invoices to pay and credit notes received via the Spendesk inbox, including standard B2B invoices, credit notes, down payment invoices, and corrective invoices
From the Card module: already-paid invoices linked to card payments, issued in the company's name for payments made with both physical cards and virtual cards (recurring subscriptions, single-use, or multi-use)
From the Expenses module: already-paid invoices related to expense claims, issued in the company's name, triggering a reimbursement request by an employee from Spendesk
What happens in each module
AP module — invoices to pay
The AP (Accounts Payable) module handles:
Standard B2B supplier invoices
Credit notes
Down payment invoices (factures d'acompte)
Corrective invoices (factures rectificatives)
When an e-invoice arrives, it appears in your Spendesk inbox pre-filled with structured data — no manual entry, no OCR needed. Your existing approval workflow processes it as normal.
Card module — invoices already paid
When a supplier issues an e-invoice in your company's name for a card payment (physical or virtual card), Spendesk automatically matches the incoming e-invoice to the corresponding card transaction. This applies to:
Physical card payments
Virtual card payments (single-use, multi-use, and recurring subscriptions)
Expense Reports module — employee reimbursements
When a supplier issues an e-invoice in your company's name for a purchase that triggers an employee reimbursement request, Spendesk automatically matches the invoice to the corresponding expense claim.
⚠️ Note: not all employee purchases generate a company-addressed e-invoice. If the supplier does not issue an invoice in the company's name (for example, an unmanned fuel pump or a B2C transaction), the standard expense receipt flow applies instead.
Key benefits at a glance
Benefit | What it means for you |
Effortless compliance | All structured e-invoices received via Spendesk are automatically compliant. Lifecycle statuses are sent to the PPF and supplier without manual action. |
No extra cost | E-invoicing compliance is included in your existing Spendesk plan — not an add-on. |
Centralised inbox | All invoice types (e-invoices, international invoices, non-mandate invoices) land in one place. |
No OCR, no manual entry | Structured invoice data is pre-filled — eliminating data entry errors and processing delays. |
Full audit trail | Every invoice is archived with complete traceability for 10 years, meeting legal requirements. |
Faster VAT recovery | Structured data supports accurate, timely VAT deduction and pre-filled VAT declarations. |
No workflow disruption | Your existing approval workflows in Spendesk remain unchanged. |
What Spendesk does not cover
🔒 Spendesk is a PA-R — reception only. It cannot issue e-invoices on your behalf.
Function | Covered by Spendesk? |
Receiving structured e-invoices | ✅ Yes |
Managing lifecycle statuses (received, approved, refused) | ✅ Yes |
E-reporting (international invoices, B2C) | ✅ Yes — included in the module |
Legal archiving (10 years) | ✅ Yes — via Générix infrastructure |
Issuing e-invoices (PA-E function) | ❌ No — use your accounting platform |
Self-billing (buyer issues invoice on behalf of supplier) | ❌ Not supported |