It's very easy to check an invoice's status on Spendesk.
Check an invoice's status
If you can see the invoice on the Requests tab, it means it's either pending approval by an approver, pending reimbursement by the finance team, or denied.
The status will show "To approve/ Approved/ Rejected".
If you've split an invoice's payment in several payments, then part of the invoice's amount might be visible in Payments while the main request still shows in Requests.
If your invoice shows in Payments and not in Requests anymore, it means the supplier has been paid fully.
You can edit your invoice request if it has been rejected for a specific reason.
Cancel an invoice with status : approved
Go to the Requests tab > All requests and find the invoice to delete.
If the invoice has been approved by an approver, it can be deleted.
If the invoice has been approved by an approver AND reviewed by Finance teams (Controllers), it needs to be sent back to Invoices > Review in order to be cancelled (or edited) by the Controllers.
Invoices paid outside of Spendesk
As a Controller,
if you select XML payment: make sure to share the .xml file with your company's bank for them to initiate the payment.
if you select CSV payment: make sure you pay the invoice manually from your company's bank.
If you chose to pay the invoice from Spendesk: make sure to click on 'Pay via Spendesk' on the Invoices > Schedule tab.