When you export a purchase made with a Spendesk card to Xero, then Spendesk creates a bill with the status "paid" and a related payment in Xero. They are automatically reconciled in Xero.

🔥 beware: if you are using the "Accounting date" feature on Spendesk, your card payments might be exported to Xero as "unpaid".

When you export a purchase via the Invoice module in Spendesk, Spendesk creates a bill with the status « awaiting payment » in Xero. You will have to import the payment made via your own bank in Xero and do the reconciliation manually.

N.B: if you mark the invoice as paid in Spendesk by exporting a SEPA or CSV file, Spendesk won’t mark the related bill as paid in Xero.

If you export an expense claim that has been paid upfront via wire transfer with Spendesk wallet money, then Spendesk creates a bill with the status "paid" and a related payment in Xero. They are automatically reconciled in Xero.

If you export an expense claim that has been marked as paid in Spendesk but that was actually paid outside Spendesk (e.g you exported a SEPA XML or CSV file to pay for it via your own bank), then Spendesk creates a bill with the status "awaiting payment" in Xero. You will have to import the payment made via its own bank in Xero and do the reconciliation manually.

If you export an expense claim that has not been marked as paid yet in Spendesk, then Spendesk creates a bill with the status 'awaiting payment' in Xero.
⇒ If you reimburse this same expense claim via wire transfer with Spendesk wallet money a posteriori, Spendesk automatically marks the related bill as 'paid' in Xero, and a related payment is created in Xero. They are automatically reconciled.
⇒ If you reimburse this same expense claim outside Spendesk (e.g if you export a SEPA CSV file to pay for it via your own bank), then Spendesk doesn't do anything in Xero. You will have to import the payment made via your own bank in Xero and do the reconciliation manually.

When exporting expense reports, Spendesk sends the employee's name to the Contact field in Xero to distinguish between invoices where the creditor is an external suppliers to the company and those where the creditor is an employee who has already paid a company invoice with their own funds. This allows for easy tracking of all expense reports associated with an employee in the “Contacts” tab. In the event that an employee in Spendesk is not present in Xero, a new employee is created directly in Xero.

Gross amount of the core payment in USD: $11.70

Gross amount of the core payment in EUR: €10

Gross amount of the FX fee in EUR: €0.299

When you export this payment to Xero, then a bill with a €10 gross amount is created in Xero together with a €10 payment. They are automatically reconciled.

When Spendesk registers the FX fee related to the transaction, a bill with a €0.299 gross amount is created in Xero, together with a €0.299 payment. They are automatically reconciled.
​
​