You are now ready to prepare your payables on Spendesk and export them to DATEV UO.
Bookkeep your payables
You can bookkeep your expenses using all of your familiar DATEV UO accounts and values. Once you are ready to export your expenses to DATEV UO navigate to Bookkeep > Export and select the desired period to export.
Important notes:
Spendesk exports recognized expenses - expenses that passed all configured approval flows and were prepared by finance. We do not create any accounting entries for expenses that are still under review.
All payables and payments are exported to DATEV UO in wallet currency by default (using Spendesk's conversion rate).
The receipt number is required to be able to export the expenses on Bookkeep > Prepare, else the export is blocked.
Push your payables to DATEV UO
You will see a preview of the payables ready to be exported. Click Push to DATEV UO to export them in bulk. You can also export a single payable. In general, payables will be exported as Bills to the purchase journals you previously configured. Payments will not be exported and will need to be export via CSV file.
Expense claims are exported as Bookings (journal entries).
Invoices and Credit notes are exported as Bookings (journal entries).
Card purchases and Card refunds are exported Bookings (journal entries).
FX, ATM & other bank fees are not exported to DATEV UO - they need to be exported as CSV.
Wallet loads are not exported to DATEV UO - they need to be exported as CSV.
Do not forget to indicate the receipt number on each expense when you prepare your payables.
You should now be all set up to use this integration with DATEV UO and export your payables every month or when you need to.