You are now ready to prepare your payables on Spendesk and export them to QuickBooks Online.
Bookkeep your payables
You can bookkeep your expenses using all of your familiar QuickBooks Online accounts and values. Once you are ready to export your expenses to QuickBooks Online navigate to Bookkeep > Export and select the desired period to export.
Important notes:
Spendesk exports recognized expenses - expenses that passed all configured approval flows and were prepared by finance. We do not create any accounting entries for expenses that are still under review.
All payables and payments are exported to QuickBooks Online in wallet currency by default (using Spendesk's conversion rate).
Reconciliation with payment is not automatic for invoices in QuickBooks Online.
Push your payables to QuickBooks Online
You will see a preview of the expenses ready to be exported. Click Export to QuickBooks to export them. The expenses will be exported as Bills or Expenses depending on the expense type.
Expense claims are exported as Expenses. Reimbursements of expense claims are exported as Bill payments.
Invoices and Credit notes are exported as Bills.
Card purchases are exported as Expenses and Card refunds are exported as Bill payments. Corresponding Card payments are exported as Bill payments.
You should now be all set up to use this integration with QuickBooks Online and export your payables every month or when you need to.