If necessary, your documents are converted to PDF format.

Each PDF file is then sealed and time-stamped via an electronic seal with a unique number provided by a third-party service provider. The seal complies with the eIDAS regulation providing proof of integrity of each document, which is kept on a secure server (ISO 27001 certified) based in the European Union. Each document is stored securely during the retention period mentioned in Spendesk's Personal data privacy policy.

You and your employees can use our mobile app or desktop login to upload a picture or pdf of your receipt. We will automatically save every receipt with an official seal and date, and safely store online your digital documents for 10 years.

We’re partnered with Universign and Amazon Glacier Vaults to ensure our operations are up to the highest legal standards. Universign ensures the integrity of your receipts, and Amazon securely stores your newly electronic documents in their encrypted archiving system.

➡️ This feature is available for all of our customers and is included in all billing plans after 2021.

➡️ To obtain a zip file with your sealed and timestamped documents, please contact support@spendesk.com, we will ask our tech team for the export and provide it as soon as possible.

Spanish law requires that the digitisation of a paper document (e.g. receipt or invoice) must follow a certain process in order to be approved by the Spanish Tax administration (AEAT). Spendesk has partnered with the industry leader, ZeroComa, to digitise paper documents for our customers in Spain to allow them to go paperless. To learn more about our digitisation process in Spain, read here.

Please note that Spendesk can only digitise paper documents that are captured via the camera in the Spendesk mobile app.

➡️ This feature is available to all customers in Spain, but needs to be activated.

Please speak with your Customer Success Manager or contact support@spendesk.com to have it activated.