Whether you're using the SKR 03 or SKR 04, you will be able to use your own chart of account codes with Spendesk.

In order to use your own accounts, please make sure to comply with the following DATEV format requirements:

Expense accounts

You can add as many expense accounts as you need on your Spendesk account. However, their format must match the following criteria.

  • Type: Number, no spaces or special characters allowed

  • Number of digits: Expense accounts need to have a certain number of digits (length) that is specific to your Datev set-up. You can see the required length on top of the accounting settings page in Spendesk. For example, if your expense accounts must have a length of 5, all your expense accounts must be in the range of 10000 - 99999.

πŸ‘‰πŸ» About asset accounts: Capital asset accounts can be used as expense accounts and some of our dear customers use them. The difference to regular expense accounts is that they are of shorter length and therefore need to be prefixed with zeros. Thus, they are not in the range of e.g. 10000-99999 and instead can be e.g. 08765. In this case, asset accounts of shorter length need to be prefixed with zeros to match the required account length.

VAT accounts

VAT accounts are often called 'BU codes' in DATEV, and must be listed among DATEV's list of valid BU codes. Their format should respect the following classification:

  • Values range: 0 β€” 9999

  • Maximum length: 4 characters

  • Type: Number, no spaces or special characters allowed

Creditor accounts (supplier and employee accounts)

Creditor accounts (either supplier or employee accounts) must match the following format requirements:

  • Values range: 10000 β€” 999999999

  • Maximum length: 9 characters

  • Type: Number, no spaces or special characters allowed

Foreign exchange fees account

This account must match the same format as for expense accounts:

  • Values range: 1 β€” 99999999

  • Maximum length: 8 characters

  • Type: Number, no spaces or special characters allowed

Cost centers

Cost centers (either KOST 1 and KOST 2) will have to respect the following format:

  • Values range: Alphanumeric characters (a-z, A-Z and 0-9 ranges)

  • Maximum length: 36 characters, no trailing/leading spaces or any special characters allowed

  • Type: Text

πŸ‘‰πŸ» 🚨 Please note that in case you'd like to make changes to your company's accounts you need to disconnect from DATEV first, make the modifications on both tools and then connect again.

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