Who can download payments?
You can download your own payments. To download your colleagues' payments, you must be a Team Manager, Cost Center Owner, Account Owner, or Controller.
How to download payments and receipts
Log in to your Spendesk account.
Go to Payments.
Select the payments you want to download. You can also use the available filters.
Click Download with receipts, unless you do not need the receipts.
Spendesk creates a ZIP archive containing your payments and, if selected, your receipts.
What's included in the archive?
A recap of all your payments made with Spendesk.
The receipts uploaded to Spendesk, if you chose to download them.
Columns in the payment export
The payment export includes the following columns:
Payment authorization date
Settlement date
Payment month
Team member's name
Team, if applicable
Cost center
Payment description, as provided by the merchant
Supplier
Payment method
Line type, such as payment or other
Amount in local currency and the local currency
Debit and credit amounts
Currency
Status
Whether a receipt has been provided
Receipt name
Payable reference, the internal Spendesk identifier for the payable linked to the payment. Use it to cross-check the payment with the corresponding payable record. This column is empty when no bookkeeping payable is linked.
Analytical code, if applicable
