Spendesk

On Spendesk, you can add amortisation dates to your payables in Bookkeep&gt;Prepare or All Payables and export them to your accounting system, for a faster, smoother way to amortise your prepaid expenses to recognise costs over the correct period for your financial reporting.

NetSuite native integration (coming by November ‘24)

Sage100 native integration (coming by November ‘24)

Xero, Datev, QuickBooks are not supported for now. 

- File-based integration ✅
- NetSuite native integration (coming by November ‘24)
- Sage100 native integration (coming by November ‘24)
- Xero, Datev, QuickBooks are not supported for now. 

You can add amortisation dates to a payable on 2 different tabs:

1. In Bookkeep&gt;Prepare
2. In Bookkeep&gt;All Payables

Select the payable that you wish to amortise

Scroll down until you see the “Amortise payable” toggle

Add your “Start date” and “End date” using the date picker

1. Select the payable that you wish to amortise
2. Scroll down until you see the “Amortise payable” toggle
3. Switch on the toggle
4. Add your “Start date” and “End date” using the date picker
5. Click “Save”

In the detail panel, scroll down to the “Accounting” section

Scroll to the “Amortise payable” section and switch the toggle to “On”

1. Select the payable that you wish to amortise
2. In the detail panel, scroll down to the “Accounting” section
3. Click the ✏️ (edit) button
4. Scroll to the “Amortise payable” section and switch the toggle to “On”
5. Add your “Start date” and “End date” using the date picker
6. Click “Save changes”

Export the amortisation dates in your Purchase Journal

To export the amortisation dates on your purchase journal, you need to add these columns to a new or existing purchase journal template.

Click “New Template” to create a new template, or click “Edit” on an existing template

Scroll down to the “Select your columns” section

On the template preview, scroll across to where you want to add the new columns for the amortisation dates

With your cursor hovering over the place that you want to insert the new column, click the ”+” button

In the column picker, select “Amortisation Start Date”

Repeat to add “Amortisation End Date”

Use this template when performing your export and the amortisation dates will be exported in the columns that you have added.

1. Navigate to Settings&gt;Exports
2. Click “New Template” to create a new template, or click “Edit” on an existing template
3. Scroll down to the “Select your columns” section
4. On the template preview, scroll across to where you want to add the new columns for the amortisation dates
5. With your cursor hovering over the place that you want to insert the new column, click the ”+” button
6. In the column picker, select “Amortisation Start Date”
7. Repeat to add “Amortisation End Date”
8. Click “Save template”
9. Use this template when performing your export and the amortisation dates will be exported in the columns that you have added.

Will the amortisation dates impact my budget?	No, the amortisation dates will not impact how an expense is recognised in your budget. For more information on how and when expenses are recognised in your budget, please see this article.
Are Requesters able to add the amortisation dates?	No, these fields are only displayed to and editable by Controllers on the All Payables and Prepare pages.
Can I apply amortisation dates at the item line level?	No, for now you can only apply the amortisation dates to the full payable value

Supported accounting integrations

Add amortisation dates to a payable

Bookkeep>Prepare

Bookkeep>All Payables

Export the amortisation dates in your Purchase Journal

FAQ