Spendesk

Bookkeep and export to your accounting software.

Accounting

Keep track of your spending items. This feature is accessible to Controllers, Administrators and of course Account owners.

Expense Categories and Custom Fields on Spendesk

N° of characters allowed - for accounts or analytical fields

Edit your dates' format on Spendesk

Set up auxiliary accounts in your Accounting page!

Auxiliary accounts on Spendesk

Add your accounting codes to display them in your bookkeeping export.

Set up your accounting codes

Change the selected accounting base for your file-based exports from Bookkeep>Export.

Accounting base/ accounting software switch

Set up your employee accounts to bookkeep expense claims on Spendesk.

Employee accounts : Set up and Edit

Amortisation of prepaid expenses

Bank fees

Learn our new bank journal's specificities.

Discover and use our Bank journal!

Discover and use our Purchase Journal

Single-entry purchase journal

Apply and save filters in 'All Payables' and 'Prepare' tabs

Set up and manage your accounting on Spendesk

Automate your bookkeeping process on Spendesk!

Automated categorization of VAT + expense accounts (Machine Learning powered Autocat)

Default accounting values

Advanced Rule-based Automation in Bookkeeping

Set up accounting automation - Standard plan only

In a few clicks, prepare and validate your payments before exporting them to your accounting software.

Step 1 : Prepare and validate your payments and payables

Once your payments are ready, you can export them to your accounting software. (This is not for users on a Native Integration export)

Step 2: Export your prepared payments and payables

Download your account statements

Split payables across Cost Centers, Expense Categories and Analytical Fields

Save time in Bookkeeping - let our AI check if receipts match the payable

Anomaly and fraud checks on receipts in Prepare

Prepare your payments for bookkeeping

Create your custom export to match your needs for bookkeeping and analytical purposes.

Step 1: create your custom export

Step 2: use your custom export (purchase journal)

When you download your Spendesk purchase journal, you may need to check a couple of settings to get the right data.

Easily import and manage your CSV

Need to have a specific file name format? Add your preferences!

Customize the file name of your receipts

How to customize export by selecting specific rows and columns to display, including options for managing analytical data.

Customize the display of rows and columns

Set up your custom export (purchase journal)

How to import my Spendesk purchase journal into Sage100c or Sage50

Import your Spendesk purchase journal into Cegid Loop

How to import my Spendesk purchase journal into Quadra by Cegid

How to import my Spendesk purchase journal in EBP

How to import my Spendesk purchase journal in Isacompta

How to import my Spendesk purchase journal in ACD

How to import my Spendesk purchase journal into Sage Coala or Sage Generation Expert

You have set up your purchase journal format on Spendesk and wish to proceed with your first import.

How to import my Spendesk Purchase Journal in Exact Online

Connect Spendesk <> Agicap

Fygr.io is a modern treasury management solution, now integrated with Spendesk

Connect Spendesk and Fygr

Payflows.io is a modern treasury management solution, now integrated with Spendesk

Connect Spendesk and Payflows

Import your purchase journal to your accounting system (DATEV/Xero excluded)

As a Controller, find out how to collect missing receipts thanks for automatic and custom reminders

Missing receipts: send reminders

Display receipts (jpg, pdf...) on Google Chrome if they are hidden

Our TravelPerk integration

Mark a Receipt as "Cannot Be Provided" (for Requesters)

Which duplicates do we send a warning for?

How Spendesk prevents duplicate receipts (invoices/expense claims)

Detect irrelevant receipts on mobile

How to digitise your paper receipts in Spain

Why can’t receipts, invoices, or tickets be deleted in Spendesk after certain statuses like approved, validated, or exported?

Collect receipts

Archive suppliers (duplicates, misspellings)

Everything about accounts payable / suppliers

Add your accounts payable directly on Spendesk to bookkeep your invoices.

Add your supplier accounts and review your invoices

'All payables' page (for reporting)

Supplier and Payables Management

How to correct discrepancies within your purchase and bank journals

How to correct discrepancies between your bank journal and your account statements

Correct discrepancies between your account requests and payables in your purchase journals

Start bookkeeping 'afresh'

Edit a payable after it’s been exported to your accounting system

Error Handling and Adjustments

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