Our XML SEPA payment option allows Spendesk customers to reimburse multiple employees or requests at once.
This is available to EEA-based companies.
Reimburse several expenses at once
With the XML SEPA feature, you can easily prepare multiple expense reimbursements for several employees at the same time.
Simply:
Ensure that employees fill in their bank details under Avatar > Profile to use this feature.
Navigate to Expense Claims > Schedule reimbursements.
Choose the employees and expenses to reimburse.
Click on Download & Pay - XML SEPA.
If needed, edit the date for the expense reimbursement.
You can then upload the XML SEPA file to your bank's website.
Please note that it usually takes a few days for the reimbursement to be processed by your bank.
The reimbursement will appear on your employees' accounts under the label: "ID from Spendesk + employee's name and surname."
You can find previously reimbursed expenses under Expense Claims > History.
SEPA countries
SEPA payments are only used for euro-denominated transactions. In Eurozone countries, the SEPA scheme applies to all bank accounts, including:
Austria
Belgium
Cyprus
Estonia
Finland
France
Germany
Greece
Ireland
Italy
Latvia
Lithuania
Luxembourg
Malta
Monaco
Netherlands
Portugal
Romania
San Marino
Slovakia
Slovenia
Spain
FAQ
How do I know if my bank supports XML SEPA? You can check with your bank or review its online banking options to confirm support for XML SEPA file uploads.
What happens if the XML SEPA file upload fails? If the upload fails, ensure the file is formatted correctly and that your bank supports XML SEPA. You can also use the .csv option as an alternative.
Can I reimburse expenses in other currencies using XML SEPA? No, XML SEPA is only for euro-denominated transactions.
What happens if the recipient's bank account is closed?
If the recipient’s bank account is closed, two scenarios are possible:
The bank of the closed account may transfer the funds to a different account, if arranged.
Alternatively, the funds will be rejected and returned to the sender.