Accounts payable are accounts within the general ledger that represent a company's obligation to pay off a short-term debt to its creditors or suppliers.
Navigate Accounts Payable in Spendesk
Access Accounts Payable
To access your accounts payable page:
Navigate to Settings > Accounts Payable.
Alternatively, click here.
Features of the Accounts Payable Tab
The Accounts Payable tab in Spendesk allows you to:
Manage accounts payable.
Oversee supplier details and banking information.
Define rules for expense accounts.
Check the balance of your accounts payable.
Set Up and Manage Accounts Payable
Associate or Create Accounts Payable
Set up accounts payable during your monthly closing:
Go to Bookkeep > Prepare.
If no account payable is associated with a payable, Spendesk will prompt you to create or associate one.
Once defined, the rule "supplier = account payable" will apply to future transactions.
Adjust Accounts Payable Setup
To review or modify your accounts payable setup:
Go to the new Accounts Payable page under Settings.
Key Components of the Accounts Payable Page
Accounts Payable Table:
View, manage, search, and create suppliers.
Monitor accounts payable balances and supplier information.
Supplier Panel:
Associate suppliers with accounts payable.
Configure Autocat rules for expense accounts.
Update supplier details and bank information.
Special Cases for Accounts Payable
Card Purchases
Define a generic account payable for card purchases under Settings > Accounting > Supplier Accounts.
By default, card suppliers are assigned to a generic miscellaneous account payable (e.g., Miscellaneous - 401000/DIVERS).
If a specific account payable is defined (e.g., 401GOOGLE), it will override the default.
Invoice Payments
For invoice payments, you can define accounts payable per supplier:
During invoice review in Invoices > Review.
In the Bookkeep > Prepare step when reviewing bookkeeping information.
When creating or editing a supplier in Settings > Accounts Payable.
Manage Multiple Suppliers
You can:
Assign one account payable to a single supplier.
Use one account payable for multiple suppliers.
Automate Expense Account Rules (Autocat)
In the Prepare tab, you can set automatic expense account allocation rules for suppliers. These rules can be reviewed and adjusted in the supplier panel. This feature is available on the Scale plan.
Managing accounts payable in Spendesk becomes seamless and efficient, enhancing your financial workflows.