Spendesk offers various reporting functionalities to help you manage expenses, payments, and requests. Below is a guide to the common export tasks you may need to perform.
Download Filtered Payments
Use case: Download a user’s payments made using a physical card within a specified period.
Steps:
Option 1:
Go to the Bookkeep > All Payments tab.
Apply filters:
Type = Physical Card
Payer = [User Name]
Apply the filters and validate.
Option 2:
Go to Bookkeep > All Payables tab.
Apply filters by Payment Status, Period, and then Download the payables.
After exporting to Excel/Numbers, filter by Payer to isolate the specific user.
Note: We won’t use the 'Requests' tab in this case since we're looking for paid expenses only.
Download Filtered Payables
Use case: Download a recap of expense claims approved by approvers and/or finance teams but not yet paid, for a specific cost center (e.g., Marketing).
Steps:
Option 1:
Go to Bookkeep > All Payables tab.
Filter by Expense Claims and Payment Status = Approved, and then select the relevant Cost Center.
Option 2:
Go to Requests > All Requests tab.
Apply filters:
Type = Expense Claims
Status = Approved
Cost Center = Marketing (or relevant cost center)
Download the filtered list.
Download Requests
Use case: Download all requests with a Denied status.
Steps:
Go to Requests > All Requests tab.
Apply the filter: Status = Denied.
Select the results and click Download.
Download Receipts for Paid Expense Claims
Use case: Download all receipts for paid expense claims within a specified period.
Steps:
Go to Bookkeep > All Payments tab.
Apply the filter:
Period = [Start Date] to [End Date]
Type = Expense Claim
Select the results and click Download with Receipts.