We distinguish between exporting supplier liabilities, which is done in the purchase journal, and exporting supplier payments, which is done in the bank journal.
Exporting supplier liabilities
After preparing your expenses in the Accounting > Prepare tab, you can find your expenses ready for export in the Accounting > Export tab.
You can filter by the desired time period to export and click Export. Your expenses are then automatically sent to Sage 100 and appear in the purchase journals you selected during your setup.
During this export, the following account movements are made:
Debit to the expense account(s) for the net amount (excluding tax);
Debit to the VAT account(s) for the VAT amount (as well as a credit if a reverse charge account is selected);
Credit to the supplier account for the total amount including tax.
These movements constitute the first part of the export. They are automatically completed by the export of movements related to the payment.
Exporting supplier payments
The export of entries related to payment is either done simultaneously with the export of entries related to supplier liabilities when the payment has already been made or automatically later when the payment is completed.
The movements made during the export of entries related to payment are as follows:
Debit to the supplier account for the total amount including tax;
Credit to the bank account for the total amount including tax.
Receipts
Your receipts are exported to Sage. If multiple files per payment are added, Sage can recognize them all (they will be merged).