After making a payment with your Spendesk virtual or physical card, or requesting a reimbursement, you will have to attach a receipt to your purchase. This document is a legal requirement for accounting and tax purposes.

Remember:

👨🏻‍💻 Credit card tickets, trip or ride details, order forms, purchase orders ARE NOT valid receipts. 🚨

What's a valid receipt?

A receipt or proof of purchase is a document provided by the merchant as record of your purchase of goods or services.

A valid receipt must include the following information:

  • the date of the purchase.
  • The name and address of the supplier.
  • The description of the items purchased including individual prices and quantities.
  • The VAT if applicable.
  • The total price.

4 ways to upload your receipt on Spendesk

- Spendesk mobile app: snap a picture of your receipt.

- On the desktop interface of Spendesk.com: drag and drop the receipt on the related payment.

- By email reply: reply to the Payment Confirmation Email with your receipt attached

- By email forward: forward your receipt to Marvin by email to invoices+{yourcompanyid}@spendesk.com

Read our dedicated article.

Can't provide a receipt?

If the merchant won't give you a receipt, or if you lost it, you still need to report it in Spendesk. Click on the link "Can't provide a receipt" in the payment panel and select the reason. For refunds, choose "this is a refund".

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