Currently, the single-entry purchase journal is only available for new customers that did not set up their Accounting on Spendesk yet.
We are currently working on a solution to offer this to all customers. For now, please contact our customer service, if you need the single-entry purchase journal for your accounting software.
‼️ If you need a single-line export format, please check the new 'All Payables' page and the export possibility from this page (here you will find more information.
☝🏻 Reminder - Concept of the double-entry and single-entry purchase journal
Double-entry purchase journal
Choose this format if you need both debit & credit columns. A regular payable with one expense account and one tax account will appear over 3 lines: net amount in debit against the expense account code, tax amount in debit against tax account code and total amount in credit against the account payable.
Single-entry purchase journal
Choose this format if you don't need debit & credit columns. A regular payable with one expense account and one tax account will appear in a single line (where 'net amount' 'tax amount' 'total amount' and accounting codes appear as separate columns).
Choose and set up a journal format
If you did not set up your Accounting yet on Spendesk you have the possibility to choose between the single-entry purchase journal and the double-entry purchase journal.
For this, please go to 'Settings>Accounting' and click on "Get started". In the following you will see some explanations for the single-entry and the double-entry purchase journal as well as a first description on how to prepare your monthly closing with Spendesk.
⚠️ Please be aware that currently we do not support the switch of the accounting base. This means that once you selected the single or the double-entry purchase journal that you are not able to change your selection. Please contact the customer support team at firstname.lastname@example.org if you need to perform such a switch. If you need a specific data export for reporting purposes, please check the 'All Payables' page.
Format of the single-entry purchase journal & available columns
The format of the single-entry purchase journal is modifiable via Settings>Export.
In terms of data format you can set up the following:
Show column headers in the export?
Then the single-entry purchase journal file offers you the following columns:
Signed total amount
Signed net amount
Signed tax amount
Signed local amount
(Your custom field values)