Important remark

Currently, the single-entry purchase journal is only available for new customers that did not set up their Accounting on Spendesk yet.

We are currently working on a solution to offer this to all customers. For now, please contact our customer service, if you need the single-entry purchase journal for your accounting software.

‼️ If you need a single-line export format, please check the new 'All Payables' page and the export possibility from this page (here you will find more information.

☝🏻 Reminder - Concept of the double-entry and single-entry purchase journal

Double-entry purchase journal

Choose this format if you need both debit & credit columns. A regular payable with one expense account and one tax account will appear over 3 lines: net amount in debit against the expense account code, tax amount in debit against tax account code and total amount in credit against the account payable.

Single-entry purchase journal

Choose this format if you don't need debit & credit columns. A regular payable with one expense account and one tax account will appear in a single line (where 'net amount' 'tax amount' 'total amount' and accounting codes appear as separate columns).

Choose and set up a journal format

If you did not set up your Accounting yet on Spendesk you have the possibility to choose between the single-entry purchase journal and the double-entry purchase journal.

For this, please go to 'Settings>Accounting' and click on "Get started". In the following you will see some explanations for the single-entry and the double-entry purchase journal as well as a first description on how to prepare your monthly closing with Spendesk.

⚠️ Please be aware that currently we do not support the switch of the accounting base. This means that once you selected the single or the double-entry purchase journal that you are not able to change your selection. Please contact the customer support team at if you need to perform such a switch. If you need a specific data export for reporting purposes, please check the 'All Payables' page.

Format of the single-entry purchase journal & available columns

The format of the single-entry purchase journal is modifiable via Settings>Export.

In terms of data format you can set up the following:

  • Date delimiter

  • Date format

  • Decimal delimiter

  • Column delimiter

  • Show column headers in the export?

Then the single-entry purchase journal file offers you the following columns:

  1. Payable reference

  2. Accounting entry

  3. Payable date

  4. Accounting date

  5. Month

  6. Payer

  7. Cost center

  8. Supplier

  9. Description

  10. Expense account

  11. Counterparty

  12. Tax code

  13. Signed total amount

  14. Signed net amount

  15. Signed tax amount

  16. Currency

  17. Signed local amount

  18. Local currency

  19. (Your custom field values)

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