This guide is tailored for users with a Requester role or Account owner role. 🎉
To submit a per diem request,
click on the "New request" button on the top-right corner of your screen.
Select "Request a reimbursement".
Input trip information - trip within Germany
The first step to request a per diem meal allowance is to add trip information.
Step 1: trip information
Input the origin of the trip, e.g, "Berlin, Germany" or your office's address.
Enter the destination's address within Germany e.g. "Rent 24 Berlin".
Enter the date and time the trip began.
Enter the date and time the trip ended (this is when the employee travelling returns home or to their normal workplace).
Add a trip description describing the purpose of the trip so that an approver can review it.
Fill the analytical fields required (cost center, expense category, other possible fields).
Step 2 - additional settings
If the requester was required to spend the night away from home 🌔 , and no accommodation was provided by their employer, they may select the "hotel allowance" option to be reimbursed for their accommodation.
Important: the requester must unselect they meals they didn't pay for.
Submit the request.
Trip with multiple destinations
To make a request for a trip with multiple destinations, click the "Add destination" button in the form ⬇️
View pending per diem requests
You can click on your per diem request, like any request, to view the amount calculated for that request and its details. You are free to cancel the request or to wait for it to be approved by an approver. This can be done from Requests > Your requests.
View per diems to approve (as an approver or an AO)
To proceed, go to Requests > All requests (if you're an AO) or Requests > To approve (if you're an approver or an AO). Filter by type = Per diem. You can check all details as well as the budget's progression and analytical + the history of the per diem request.
Submit a per diem request from the mobile app
It's possible since 2023 🎉 ! On-the-go users, we got your back!