This setting is available for Controllers and Account Owners only. If you need help to set your accounting codes, reach out to our Customer Success Manager.
You can set up them in Settings > Accounting. Once, it's done, there is no need to change them again. If you don't add your accounting codes, your export will be half empty. If you only use account statements, you don't need to add your accounting codes.
Add your general accounts
For every account, we are always asking for:
- your Spendesk bank account (512): you have to create it in your charts of account if not yet done.
- your bank fees account (627): it is used to log interchange fees or services fees for cash withdrawal.
- your bank account to fund Spendesk (512): it's usually your corporate bank account and the one you've chosen to fund Spendesk the first time.
👉 If you have the expense claims module activated, check out how to add your employee accounts.
Add your expense accounts
During your onboarding, your Customer Success Manager can offer to load your expense accounts in batch on your account. Otherwise, you can add them manually: you have to add their name and their accounting code. Click on Save when you're done.
👉 If you have a Standard plan, we display a third column called Categories. You can also create supplier rules. Both features help you autocategorize your payments and save some time. Get more information about our accounting automatisation feature.
Add your VAT codes
As your general accounts and your expense accounts, you have to add your VAT codes. We suggest per default your country's VAT rates and you can edit their names (1st column) and their codes (3rd column). If you need to add more, you can at the bottom of the chart. Don't forget to click on Save.
👉 Use reverse charge?
When reverse charge applies, the following two tax accounts are debited and credited. You can enter your corresponding accounts codes. At the moment, it's not possible to add more than one reverse charge account. However, it is possible for users on-boarded on Bookkeep 2.0!
VAT codes will not be mentioned in bank fees lines in the export.
On Bookkeep 2.0, currency fees appear in the bank journal only.