This tutorial has two parts, and it is for Controllers and Account owners.
Step 2: Export your validated payments and payables
Export your validated payables / payments
As soon as you are ready to export the validated payables/payments, click on the “Export” tab.
From there, you can edit two sections:
the period to be exported;
the content of your export.
If you wish to change the period to export, click on "Edit" and choose your customized export period.
Regarding the content of your export: click on "view" to get the full list of payables.
👉 If a payable appears to be wrong, you won't be able to edit it from the "Export" tab. Just click on "Send back to Prepare" button. Then make the necessary changes in the "Prepare" tab.
You can also include in your export:
payables validated before the selected period, yet not imported
already exported payables
It is possible to export payables without receipts. If a receipt is attached to one or more already exported payables, a blue message appears at the top of the Export tab to notify you of this change, and you get a real-time update.
What's in your export?
NB: Xero and DATEV users do not have access to this feature as we offer an integration for these accounting softwares, so no zip file is downloaded.
The exported file contains documents files and receipts that have been added by customers :
A purchase journal in .csv format containing all validated payables that you choose to export, for the selected period.
A bank journal in .csv format with all the incoming and outgoing payments, validated or not, for the selected period.
Once the export is done, all the exported payments appear in the "Exported" tab (which no longer exists on our new version 🤓 however you can find the exported payments by export status in All Payables).
For a reporting purpose, head to our All payables page. It provides a single page displaying payables with all their related bookkeeping and payment info.
Good to know:
👉 From the Settings>Your account tab, you can only download the account statement.
👉 From All payments you can download a recap of your payments. More information on the file format can be found here.
Discover our new export experience on Bookkeep 2.0!