The new regulations on electronic invoicing (also known as "e-invoicing") are just around the corner!
(Originally scheduled to come into force on July 1, 2024, it has now been postponed).
Spendesk, as your expense management partner, is involved in the reform, and continues to prepare for it while awaiting the new timetable.
📖 A reform that benefits both the State and companies
For the State
Electronic invoicing will help combat tax fraud, since transaction information will be automatically collected by the state platform.
This new regulation will also save time by eliminating the need to process paper invoices.
For businesses
The standardization of formats significantly reduces administrative tasks and the risk of errors. This reform also reduces invoice processing costs (printing, postage, etc.).
What do the regulations mean for companies?
Standardized formats
Companies must be able to manage structured invoice formats: UBL, CII and Factur-X.
New obligations
Invoices will have to include compulsory information such as the issue date, an identification number, SIREN number, etc. Invoice status must also be declared (submitted, rejected, refused, paid).
The timing of these obligations will vary according to company size. However, as large companies will be obliged to issue invoices in standardized format from July 2024, all players will need to be able to receive them by this deadline. 👀
A new transmission method
Invoices must be sent via:
the Plateforme Publique de Facturation (PPF), which will be offered by the government
or via an independent solution that can connect to the PPF (dematerialization operator)
or a partner solution that can exchange data with the government via an e-reporting system (dematerialization partner).
Spendesk supports you in this evolution 🎉
Our teams have been working hard on this issue for several months, anticipating regulatory changes, upgrading the platform and providing you with the support you need. 💪
Spendesk becomes a dematerialization operator
As an expert on the receiving side for several years now, Spendesk has positioned itself as a dematerialization operator, automatically connecting to the state platform (PPF) to add the layer of intelligence that makes your life easier.
Centralize all your invoices and take advantage of an optimized workflow to validate, edit status, pre-book and analyze all your invoices, whether or not they are subject to the new regulations.
The Factur-X format, already supported on Spendesk
Spendesk is already upgrading its platform in anticipation of the arrival of the state platform. We support the Factur-X format and soon the other standard formats!
What are the next steps to keep in mind?
Wait for the new reform timetable to be published in the next few months,
Stay up to date. Spendesk will keep you up to date via various types of communication and webinars.
What if it was time to manage your supplier invoices via Spendesk?
If you have any questions, contact your Spendesk billing manager / billing team!
