Quick reminder - what are payables
➡️ Payables represent a company's obligation to pay off a short-term debt to its creditors or suppliers.
What is the 'All Payables' page?
We launched this new page to provide you with all the information of payables and their different bookkeeping and payment status!
In a nutshell - what does this page do for you?
The new go-to page to check payable information: a new page that has all the relevant bookkeeping and payment information.
Easily searchable & new level of visibility: Visibility on of all your payables regardless of their payment status. Enhanced search capabilities and filters to help you find the data you need!
Access to your 'All Payables' page
To access your 'All Payables' page, go to your 'Bookkeep' and then to 'All Payables'.
What are the main components of the 'All Payables' page
Filters & search
Main table
Download selection & reporting
Filters & search
We inserted some powerful filter and search capabilities into this page. This should enable you to find in speed of light your desired payable information!
You can filter...
by receipt (provided, not provided, missing)
by period
by payable type (card purchase, invoice, expense claim, mileage, per diem, credit note, refunds)
by bookkeeping status (to prepare, to export, exported)
by payment status
by cost center
You can search...
by supplier name
by description
Main table
What is actually displayed on this page?
Card payments are displayed after their settlement
Expense claims once they are validated in 'Expense Claims>Review'
Invoices once they are validated in 'Invoices>Review'
By clicking on the payable you will get additional information on the payable level:
Receipt status
Transaction description (sent by the merchant)
Description
Details (team, cost center)
Accounting (accounts payable, expense account, VAT account)
Payment status (to pay & paid, to reimburse & reimbursed)
Bookkeeping status (to prepare, to export, exported)
Download selection & reporting
For your reporting purposes it is possible to download a selection of payables from the 'All Payables' page.
Selection of payables:
By ticking the box on the left hand-side you can make a selection of payables or you can select all payables by clicking on the tick-box on the top of the table. If you need a specific selection of payables, please make use of the filter or search options!
Download:
After the selection of payables the button "Download selection" will appear which allows the download of the .CSV file with all the available payable information (see below the list of all available columns).
In the .CSV file we will find these columns:
Payable reference
Payable date
Accounting date
Payer
Supplier
Description
Account payable
Expense account name
Expense account
Tax account name
Tax account
Total amount
Net amount
Tax amount
Currency
Local total amount
Local currency
Cost center
Team
Type
Invoice number
Transaction description
Paid status
Bookkeeping status
Due date
Your custom field values
What the future holds - evolution of the 'All Payables' page
The 'All Payables' page is going to replace the 'All Payments' page in the mid-term. For now, you will have both pages in the 'Bookkeep' tab until we offer also the edition of data on the 'Payables' page.