You've made a payment: congrats!

Now, time to upload your receipt to be compliant. πŸ‘€

Please note that the maximum size for a receipt on Spendesk is 10 MB, you can compress the file on an online converter if needed πŸ”§ (type "compress jpg/pdf" online).

πŸ‘‰ Paying with a physical card? Use our mobile app to attach your receipt.

1. Reply to the Payment Confirmation Email

After your payment is made, you receive a confirmation email from us. Reply to it by attaching your receipt. We automatically attach your receipt to the corresponding payment.

payment confirmation email to upload your receipt on spendesk

2. Manually upload your receipt on your account

  • Go to the Payments tab.

  • Click on your payment.

  • On the right-side panel, click on the button "Upload your receipt". You can drag and drop it as well.

upload your receipt

3. Use Marvin, the Spendesk bot

Marvin, our accounting bot helps you match your receipt with the right payment effortlessly. Just forward your receipts (PDF or JPG) to the dedicated email address:

  • Go to the Payments tab.

  • Click on your payment.

  • On the right-side panel, click on "Forward you receipts by email".

  • A pop-up window opens and shows the forward email address you should use.

Forward your receipts in one click

You receive a confirmation by email if Marvin manages to link your receipt to a payment, as well as if it fails.

➑️ Make sure that the receipt was added to the right payment! Indeed, once prepared by finance, it's not possible to edit the receipt 🚨

A couple of pro-tips to use Marvin at its best!

  • Your Marvin email is valid for every user of your company.

  • Save your Marvin email address in your Inbox for next time!

  • If you receive your receipts on a specific email address such as billing@, invoices@... or you frequently receive receipts by email from the same supplier, you can create a rule that automatically redirects your emails to Marvin's inbox.

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