You've done your payment: congrats! Time to upload your receipt to be compliant.

Please note that the maximum size for a receipt on Spendesk is 10 MB, you can compress the file on an online converter if needed. 🔧


👉 Paying with a physical card? Use our mobile app to attach your receipt.

1. Reply to the Payment Confirmation Email

After your payment, you receive a confirmation email from us. Reply to it and attach your PDF receipt. We automatically attach your receipt to the corresponding payment.

payment confirmation email to upload your receipt on spendesk

2. Manually upload your receipt on your account

  • Go to the Payments tab.

  • Click on your payment.

  • On the right-side panel, click on the button "Upload your receipt".

upload your receipt

3. Use Marvin, the Spendesk bot

Marvin, our accounting bot helps you match your receipt with the right payment effortlessly. Just forward your receipts (PDF or JPG) to your dedicated email address:

  • Go to the Payments tab.

  • Click on your payment.

  • On the right-side panel, click on "Forward you receipts in one click".

  • A pop-up window opens and shows your Marvin email address such as invoices+(lettersandnumbers)@spendesk.com.

Forward your receipts in one click

When Marvin has matched your receipt with the right payment, you receive a confirmation email.

➡️ Make sure that the invoice was added to the right payment! Indeed, once processed by finance, it's not possible to edit the receipt 🚨

A couple of pro-tips to use Marvin at its best!

  • Your Marvin email is valid across your entire company.

  • Save your Marvin email address in your Inbox for next time!

  • If you receive your receipts on a specific email address such as billing@, invoices@... or you frequently receive invoices email from the same supplier, you can create a rule that automatically redirects your emails to Marvin's inbox.

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