Our CSV export allows you to download a summary of the amounts to be reimbursed per Requester, for one or more expense claims at a time, from your company's bank account.
Reimburse an expense claim using a .CSV file
With our CSV feature, you can easily prepare multiple reimbursements for multiple employees at once.
Simply download the CSV file from Spendesk, then manually reimburse your employees from your corporate bank account.
🚨 Make sure you have the bank details (IBAN/BIC) for your employees.
Go to Expense claims > Schedule Reimbursements.
Select the employees and expenses to be reimbursed.
Click on Reimburse by CSV. You can change the date on which expenses are to be reimbursed if necessary.
Create 1 transfer per employee, of the total to reimburse, and send it to their bank details from your company's bank account.
️➡️ If your bank offers to execute your transfers by SEPA XML you can however avoid manual input, by selecting XML instead of CSV and just adding the XML file to your bank.
What happens if the recipient's bank account is closed?
There are several possibilities - either the bank of the closed account will have to be asked to transfer the funds received (if they do not do so automatically), or the funds will be rejected.
☝️When marking an expense as paid from Spendesk, it automatically goes to the Payments tab.
👉 The reimbursement will be labeled "Your Spendesk account ID + employee's first and last name".
☝️ Find previously reimbursed expenses under Expense Claims > History.