Expense claims and Per Diem | Spendesk Help Center

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Expense claims and Per Diem

Expense claims and Per Diem

Submit and manage your expense claims, mileage claims and per diem allowances

29 articles

Understanding Spendesk's Mileage Calculation (UK market)

Understanding Spendesk's Mileage Calculation (German market)

Submit an expense claim

💾 Submit and edit an expense claim (desktop version)

🚗 Fill out a mileage claim - AO & Requesters only

🚗 Submit mileage allowances on mobile

How we calculate mileage (applied to the FR market) 🇫🇷

❓ Statuses of a request (denied, approved, pending)

Approve/Reject/Reimburse/Bookkeep expense claims

✅ ❌ Approve or reject an expense claim - AO & Approver only

💰 Reimburse an expense claim using .csv

❌ Delete an expense claim or invoice in "Reimburse/To Pay"

💰 Reimburse and bookkeep an expense claim - AO & Controller only

💰 Reimburse expense claims via XML SEPA

Reimburse expense claims using wire transfer via Spendesk - Standard only

💰 Reimburse your expense claims by wire transfer directly with Spendesk

🤓 Activate secured wire transfer reimbursement (for expense claims)

🔐 Secured flow: confirm wire transfers (desktop-mobile) 💰

❌ Cancel a transfer

💰 Reimburse expense claims in foreign currencies

❓ Who can confirm a wire transfer from Spendesk? (Expense claims)

❓ When will the beneficiary receive the transfer?

❓ What are the different statuses of an expense claim's wire transfer?

🤔Why has the reimbursement transfer failed?

Reimburse expense claims with Spendesk - US accounts

🇺🇸 Step 1: schedule an expense claim reimbursement from Spendesk

🇺🇸 Step 2: who can confirm a transfer from Spendesk?

🇺🇸 Step 3: When will the beneficiary receive the transfer?

🇺🇸 Why did the reimbursement transfer fail

🇺🇸 Reimburse employees in foreign currencies

Meal and hotel per diem allowances - Germany only

🇩🇪What is Per Diem?

🇩🇪 Submit your Per Diem

🇩🇪 Approve and reimburse Per Diem