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Accounting
Bookkeep and export your Spendesk payments to your accounting software
18 articles in this collection
Written by
Margot Berg
and
Alexia Bourgeois
Set up and manage your accounting on Spendesk
Set up Play By the Rules to collect more receipts (Admin)
Set limits on late receipts and the delay spenders have to provide receipts before their cards' usage is blocked.
Written by
Alexia Bourgeois
Updated over a week ago
Set up your accounting codes
Add your accounting codes to display them in your bookkeeping export.
Written by
Margot Berg
Updated over a week ago
Expense claims: add your employee accounts
Set up your employee accounts to bookkeep expense claims on Spendesk.
Written by
Margot Berg
Updated over a week ago
Bookkeep your invoices
Add your accounts payable directly on Spendesk to bookkeep your invoices.
Written by
Margot Berg
Updated over a week ago
Add custom fields
Keep track of your spending items. This feature is accessible to Controllers, Administrators and of course Account owners.
Written by
Alexia Bourgeois
Updated over a week ago
Set up accounting automation - Standard plan only
About accounting automation on Spendesk
Save time and set up accounting automation: we suggest the right expenses account to each card's payments.
Written by
Margot Berg
Updated over a week ago
Set up accounting automation on Spendesk
Save time and set up accounting automation on your account.
Written by
Margot Berg
Updated over a week ago
Set up your custom export
Receipts: edit the file name
Need to have a specific file name format? Add your preferences!
Written by
Margot Berg
Updated over a week ago
Step 1: create your custom export
Create your custom export to match your needs for bookkeeping and analytical purposes.
Written by
Margot Berg
Updated over a week ago
Step 2: use your custom export
Once your custom export is set up, use it to download your payments.
Written by
Margot Berg
Updated over a week ago
Dates and Amounts are switched in the custom export (Germany)
Small workaround to make your export accurate again
Written by
Margot Berg
Updated over a week ago
Collect receipts
Mark a receipt as "cannot be provided" (for Requesters)
Your transaction is pending (but cancelled) or you've lost a receipt? We've got your back!
Written by
Alexia Bourgeois
Updated over a week ago
How do we handle duplicate requests on Spendesk?
We warn users for duplicates on Spendesk. But which ones exactly, and which information is checked beforehand?
Written by
Alexia Bourgeois
Updated over a week ago
Missing receipts: send reminders
As a Controller, find out how to collect missing receipts thanks for automatic and custom reminders
Written by
Margot Berg
Updated over a week ago
Prepare your payments for bookkeeping
Download your account statements
Have an up-to-date view of your Spendesk account status.
Written by
Margot Berg
Updated over a week ago
Temporary VAT cut in Germany
How we adapted our product to temporary VAT cut in Germany
Written by
Alexia Bourgeois
Updated over a week ago
Step 1: Prepare and validate your payments and payables
In a few clicks, prepare and validate your payments before exporting them into your accounting software.
Written by
Margot Berg
Updated over a week ago
Step 2: Export your prepared payments
Once your payments are ready, you can export them to your accounting software. (Not for Xero users using our native integration)
Written by
Margot Berg
Updated over a week ago