⏞ Accounting | Spendesk Help Center

Set up and manage your accounting on Spendesk

🎈 Set up your accounting codes

Add your accounting codes to display them in your bookkeeping export.

Written by Margot Berg
Updated over a week ago

📜 Request an audit report

Your auditors need

Written by Alexia B
Updated over a week ago

🙌 Auxiliary accounts on Spendesk

Set up auxiliary accounts in your Accounting page!

Written by Alexia B
Updated over a week ago

📪 Add expense categories and custom fields

Keep track of your spending items. This feature is accessible to Controllers, Administrators and of course Account owners.

Written by Alexia B
Updated over a week ago

⚙︎ Set up Play By the Rules to collect more receipts (Admin)

Set limits on late receipts and the delay spenders have to provide receipts before their cards' usage is blocked.

Written by Alexia B
Updated over a week ago

♟ Expense claims: add your employee accounts

Set up your employee accounts to bookkeep expense claims on Spendesk.

Written by Margot Berg
Updated over a week ago

🎟 Add your supplier accounts and bookkeep your invoices

Add your accounts payable directly on Spendesk to bookkeep your invoices.

Written by Margot Berg
Updated over a week ago

Connect Spendesk <> Agicap

Link your Spendesk and Agicap accounts!

Written by Alexia B
Updated over a week ago

Set up your custom export (purchase journal)

🚥 Step 1: create your custom export

Create your custom export to match your needs for bookkeeping and analytical purposes.

Written by Margot Berg
Updated over a week ago

🃆 Step 2: use your custom export (purchase journal)

Your custom export setup for the purchase journal can be done on Settings > Exports.

Written by Margot Berg
Updated over a week ago

☗ Easily import and manage your CSV

When you download your Spendesk purchase journal, you may need to check a couple of settings to get the right data.

Written by Margot Berg
Updated over a week ago

⚉ Receipts: edit the file name

Need to have a specific file name format? Add your preferences!

Written by Margot Berg
Updated over a week ago

♧ Dates and Amounts are switched in the custom export (Germany)?

Small workaround to make your export accurate again

Written by Margot Berg
Updated over a week ago

Collect receipts

☂︎ Display receipts (jpg, pdf...) on Google Chrome if they are hidden

Use this article if receipts are not displaying on your browser! 👀

Written by Alexia B
Updated over a week ago

☊ Missing receipts: send reminders

As a Controller, find out how to collect missing receipts thanks for automatic and custom reminders

Written by Margot Berg
Updated yesterday

⚑ Mark a receipt as "cannot be provided" (for Requesters)

Your transaction is pending (but cancelled) or you've lost a receipt? We've got your back!

Written by Alexia B
Updated over a week ago

🀚 How do we handle duplicate requests on Spendesk?

Which duplicates do we send a warning on?

Written by Alexia B
Updated over a week ago

Prepare your payments for bookkeeping

🀘 Step 1 : Prepare and validate your payments and payables

In a few clicks, prepare and validate your payments before exporting them into your accounting software.

Written by Margot Berg
Updated over a week ago

🁲 Step 2: Export your prepared payments and payables

Once your payments are ready, you can export them to your accounting software. (Not for Xero users using our native integration)

Written by Margot Berg
Updated over a week ago

☡ Download your account statements

Have an up-to-date view of your Spendesk account status!

Written by Margot Berg
Updated over a week ago