Expense claims

Submit and manage your expense claims, mileage claims and per diem allowances

23 articles in this collection
Written by Alexia Bourgeois

Expense claim flow

What is the status of my expense claim? (Requesters, Admins or Account owners)

How to check if your finance team has initiated your reimbursement.

Written by Alexia Bourgeois
Updated over a week ago

Submit and edit an expense claim - AO & Requester only

Discover how to create an expense claim on Spendesk, as a Requester or Account Owner.

Written by Alexia Bourgeois
Updated over a week ago

Approve or reject an expense claim - AO & Approver only

This article is for Account Owner and Approvers. Learn how to approve or reject expense claims.

Written by Alexia Bourgeois
Updated over a week ago

Reimburse and bookkeep an expense claim - AO & Controller only

This article is for Account Owners and Controllers.

Written by Alexia Bourgeois
Updated over a week ago

Fill out a mileage claim - AO & Requesters only

This article is for Account owners and Requesters. Learn how to fill out a mileage claim on Spendesk.

Written by Alexia Bourgeois
Updated over a week ago

Set up XML SEPA reimbursement

This feature is upon request to your CSM. It is managed by Account owners and Controllers.

Written by Alexia Bourgeois
Updated over a week ago

Reimburse expense claims with Spendesk - Standard only

Secured flow: confirm wire transfers (desktop-mobile)

This use-case only applies to the account owner and to expense claim transfers (Reimbursement from Spendesk).

Written by Alexia Bourgeois
Updated over a week ago

Activate secured wire transfer reimbursement (for expense claims)

Set up the confirmation of your wire transfers via mobile!

Written by Alexia Bourgeois
Updated over a week ago

Step 1: schedule an expense claim reimbursement from Spendesk

This feature is only available for Standard plans. Contact your Customer Success manager to give it a try!

Written by Alexia Bourgeois
Updated over a week ago

Step 2: who can confirm a transfer from Spendesk?

This feature is only available for Standard plans. Contact your Customer Success manager to give it a try.

Written by Alexia Bourgeois
Updated over a week ago

Step 3: when will the beneficiary receive the transfer?

This feature is only available for Standard plans. Contact your Customer Success manager to give it a try.

Written by Alexia Bourgeois
Updated over a week ago

Cancel a transfer

This feature is only available for Standard plans. Contact your Customer Success manager to give it a try.

Written by Alexia Bourgeois
Updated over a week ago

Why has the reimbursement transfer failed?

This feature is only available for Standard plans. Contact your Customer Success manager to give it a try.

Written by Alexia Bourgeois
Updated over a week ago

What are the different statuses of a transfer?

This feature is only available for Standard plans. Contact your Customer Success manager to give it a try.

Written by Alexia Bourgeois
Updated over a week ago

Reimburse expense claims in foreign currencies

This feature is only available for Standard plans. Contact your Customer Success manager to give it a try.

Written by Alexia Bourgeois
Updated over a week ago

Meal and hotel per diem allowances - Germany only

What is Per Diem?

Using the per diem allowance (Germany only) requires our Expense feature. To learn more, please get in touch with your Success Manager.

Written by Alexia Bourgeois
Updated over a week ago

Submit your Per Diem

Using the per diem allowance requires our Expense feature. To learn more, please get in touch with your Customer Success Manager.

Written by Alexia Bourgeois
Updated over a week ago

Approve and reimburse Per Diem

This guide is tailored for users with a Controller or Account Owner role.

Written by Alexia Bourgeois
Updated over a week ago

Reimburse expense claims with Spendesk - US accounts

(US) Step 1: schedule an expense claim reimbursement from Spendesk

Reimbursing employees from your Spendesk wallet? An easy task for US accounts!

Written by Alexia Bourgeois
Updated over a week ago

(US) Step 2: who can confirm a transfer from Spendesk?

Contact your account manager for activation.

Written by Alexia Bourgeois
Updated over a week ago

(US) Step 3: when will the beneficiary receive the transfer?

Contact your Customer Success manager to give it a try to this feature.

Written by Alexia Bourgeois
Updated over a week ago

(US) Why has the reimbursement transfer failed?

Written by Alexia Bourgeois
Updated over a week ago

(US) Reimburse employees in foreign currencies

Written by Alexia Bourgeois
Updated over a week ago