🖇 Expense claims and Per Diem | Spendesk Help Center

Submit an expense claim

💾 Submit and edit an expense claim (desktop version)

Submit an expense claim (Requesters or Account Owners).

Written by Alexia B
Updated over a week ago

🚗 Fill out a mileage claim - AO & Requesters only

This article is for Account owners and Requesters. Learn how to fill out a mileage claim on Spendesk.

Written by Alexia B
Updated over a week ago

🚗 Submit mileage allowances on mobile

Learn how to claim mileage allowances on the Spendesk mobile app.

Written by Alexia B
Updated over a week ago

❓ Statuses of a request (denied, approved, pending)

How to check if your finance team has initiated your reimbursement.

Written by Alexia B
Updated over a week ago

Approve/Reject/Reimburse/Bookkeep expense claims

💰 Reimburse an expense claim using .csv

Written by Alexia B
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✅ ❌ Approve or reject an expense claim - AO & Approver only

for Account Owners and Approvers

Written by Alexia B
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❌Delete an expense claim / invoice in "Reimburse/To Pay"

A workaround to remove expense claims / invoices from the Pay section

Written by Alexia B
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💰 Reimburse and bookkeep an expense claim - AO & Controller only

This article is for Account Owners and Controllers.

Written by Alexia B
Updated over a week ago

💰 Reimburse expense claims via XML SEPA

This feature is upon request to your CSM. It is managed by Account owners and Controllers.

Written by Alexia B
Updated over a week ago

Reimburse expense claims using wire transfer via Spendesk - Standard only

💰 Reimburse your expense claims by wire transfer directly with Spendesk

This feature can be activated on Settings > General > Payment methods.

Written by Alexia B
Updated over a week ago

Account owners 🤓 - Activate secured wire transfer reimbursement (for expense claims)

Set up the confirmation of your wire transfers via mobile!

Written by Alexia B
Updated over a week ago

🔐 Secured flow: confirm wire transfers (desktop-mobile) 💰

This use-case only applies to the account owner and to expense claim transfers (Reimbursement from Spendesk).

Written by Alexia B
Updated over a week ago

❌ Cancel a transfer

(On Reimburse Via Spendesk only)

Written by Alexia B
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💰 Reimburse expense claims in foreign currencies

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❓ Who can confirm a wire transfer from Spendesk? (Expense claims)

Written by Alexia B
Updated over a week ago

❓ When will the beneficiary receive the transfer?

On accounts with Reimburse Via Spendesk enabled.

Written by Alexia B
Updated over a week ago

❓ What are the different statuses of an expense claim's wire transfer?

Written by Alexia B
Updated over a week ago

🤔Why has the reimbursement transfer failed?

Pour les comptes ayant activé le "Remboursement via Spendesk"

Written by Alexia B
Updated over a week ago

Reimburse expense claims with Spendesk - US accounts

🇺🇸 Step 1: schedule an expense claim reimbursement from Spendesk

Reimbursing employees from your Spendesk wallet? An easy task for US accounts!

Written by Alexia B
Updated over a week ago

🇺🇸 Step 2: who can confirm a transfer from Spendesk?

Expense claims: check who's allowed to reimburse an employee from Spendesk directly.

Written by Alexia B
Updated over a week ago

🇺🇸 Step 3: when will the beneficiary receive the transfer?

Expense claims : learn about transfer delays

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🇺🇸 Why did the reimbursement transfer fail

Why did my ACH fail?

Written by Alexia B
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🇺🇸 Reimburse employees in foreign currencies

Written by Alexia B
Updated over a week ago

Meal and hotel per diem allowances - Germany only

🇩🇪What is Per Diem?

Using the per diem allowance (Germany only) requires our Expense feature. To learn more, please get in touch with your Success Manager.

Written by Alexia B
Updated over a week ago

🇩🇪 Submit your Per Diem

Using the per diem allowance requires our Expense feature. To learn more, please get in touch with your Customer Success Manager.

Written by Alexia B
Updated over a week ago

🇩🇪 Approve and reimburse Per Diem

This guide is tailored for users with a Controller or Account Owner role.

Written by Alexia B
Updated over a week ago